Step 2: Print your W-2s (current or previous years) This ensures your W-2s will print correctly and your employees won’t have any issues when filing. We recommend ordering W-2 paper through us. You’ll need to print, give out or mail W-2s to your employees postmarked by January 31. Note: If you are reprinting because your employee lost or didn’t get the original W-2, write REISSUED STATEMENT on the top and include a copy of the W-2 instructions. Select File on Adobe Reader and select Print.Select the applicable reason for printing the W-2s.Select the year, then all or individual employees.Enter your payroll PIN, then select OK.You can reprint them if needed on plain paper starting January 13. We’ll mail W-2s to your employees starting January 20 through January 31. You can print current and previous year W-2s as long as you were using Assisted Payroll. The steps to print your W-2s depend on if you chose to have us print and send them to your employees, or you’re printing and sending them yourself. We file your W-2s and W-3 forms with the IRS and SSA for you. Select Filings, then select Archived Forms.From here you can select to print both employer and employee copies of your W-2s and W-3. You can print current year or any previous year W-2s from when you started using QuickBooks Online Payroll. You can print your W-2s and W-3 starting January 1. Select the type of paper you purchased, then OK.Select Settings ⚙, then Payroll Settings.Step 2: Set or change your print preferences Follow the on-screen steps to complete your order.To order your W-2 kit (includes envelopes): This ensures your W-2s will print correctly and your employees won’t have any issues when they file. We recommend ordering W-2 kits through us. You’ll need to print and mail W-2s to your employees postmarked by January 31. Note: If you’re reprinting because your employee lost or didn’t get the original W-2, write REISSUED STATEMENT on the top and include a copy of the W-2 instructions. From the Select the period ▼dropdown, select the year you need.Select Filings, then select Annual Forms.Select the print icon on the Reader toolbar.Select View to open Adobe Reader in a new window.Choose the appropriate filing period (year) from the dropdown.Follow steps 1 - 3 to get back to your W-2 or W-3 form.You may see a question asking if you or your employees contributed to a retirement plan outside of QuickBooks Online.Transmittal of Wage and Tax Statements (W-3).The official copies are available January 13. You'll have a period before January 13 to preview your W-2s, but we don't recommend printing the preview copies to give to your employees. You can reprint them on plain paper if you need to starting January 13.
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